While the prospect of going paper-light or even paperless may still be elusive for many firms, there is no doubt that conveyancers are increasingly embracing the digital world.
Emails are only the beginning of digitisation
Recent decades have already seen a significant shift towards digital with emails now being the primary form of communication regarding transactions, rather than letters. But email is only the beginning with regards to digitisation.
While the legal industry is sometimes regarded as cautious when it comes to modernisation of the process, recent platforms and applications have seen legal processes become increasingly digitised. This is most definitely the case with conveyancing transactions in Scotland.
The increasing digitisation of the conveyancing process in Scotland has partially been driven by the commitment of Registers of Scotland to digital first. The registration of land and properties is now a digital process.
RoS’s role in the digitisation of conveyancing
RoS also launched its digital discharge service in 2017, which is an online tool for discharging mortgage securities. This has replaced a paper-based process with a fully digital service that centralises the activities of solicitors, lenders and RoS in an online portal, designed for solicitors and lenders involved in the mortgage security discharge process.
New conveyancing regulations for 2020
Furthermore, new regulations came into force last year which signalled a further step forward towards Registers of Scotland becoming a fully digital business by 2020. The regulations will facilitate the introduction of new digital services by RoS, and also provide for a presumption in favour of these digital channels.
RoS is also making several improvements to the land register application form in line with the new regulations. The changes are specifically designed to reduce rejections and increase efficiency in this important process.
Online signatures for Scottish conveyancing
One of the key improvements will be the removal of a signature requirement on the application form. Current figures show that a significant number of applications are rejected because the form hasn’t been signed, and the improved form has been designed with a view to removing this stumbling block.
The efforts of Registers of Scotland to focus on digital has had a significant impact on the industry, encouraging the rise of platforms and applications to increasingly digitise the process. As the pioneering Scottish conveyancing platform, Altis has played a significant role in the digitisation of the process.
Altis’s role in digitisation
We have sought to make the transition from a paper process to a digital one as painless and smooth as possible. Working closely with firms to get feedback on the numerous tools on offer within the application, we have created a system designed by and for Scottish conveyancers. If you are keen to learn more about our system then get in touch with the team today.
The platform allows all information about a transaction to be stored in one place online and all documents and emails can be easily searched for. We have also sought to engage and integrate with other digital platforms in order to streamline the conveyancing process as much as possible.
Our integration with RoS went live last year and we also integrated with one of Scotland’s leading firms of professional searchers, First Scottish, earlier this year.
As legal processes become increasingly digitised, Altis seeks to be at the forefront of the discussion about how to keep moving the industry forward, make transactions more secure and provide firms with the confidence to go paper-light or even paperless and embrace a fully digital conveyancing process.